Affiliate Appointment Process
As per the Faculty Handbook section 2.1.7 Affiliate Faculty - Faculty with teaching, research, service, or administrative assignments who are not employed by the University may be designated with the honorific title of Affiliate Faculty. Recommendations for Affiliate Faculty appointments are initiated by a local academic unit and must be approved by the Provost. Affiliate Faculty appointments are honorific only and carry no employee status. Affiliates may not receive any type of compensation from the University.
The Requester/Department HR Administrator is responsible for tracking and processing their respective Department’s Affiliates. The process includes: obtaining all necessary information, utilizing the cos.affiliate folder to process Affiliate Letters, and submitting an EPAF in a timely manner (at least 1 week PRIOR to the new/renewal contract begin date). An Affiliate cannot be connected to GMU and continue working without completing the entire process detailed below.
For NEW appointments only: The Requester/Department HR Administrator completes the New Affiliate Request for Information Form and obtains a G#.
For ALL Appointments (new and renewal): Requester/Department HR Administrator sends the following to the COS Office Manager:
- Fully executed Affiliate Letter
- Most recent CV for the Affiliate
- CV cannot reflect current GMU paid appointment status (Employee, GTA, Adjunct, etc.)
- Affiliate G Number (HR Administrator will obtain the G Number when creating a Banner account for the Affiliate)
- Submitted EPAF Transaction Number
More information on Affiliate Faculty Appointments can be found on the Provost's page.
New updates for the Affiliate letter!
The new signature block for the Provost Affiliate letters should be:
Dr. Mark R. Ginsberg, Ph.D.
Provost and Executive Vice President
Also, a new sentence has been added at the end of the first paragraph.
The sample letter linked below has been updated. It is also accessible from the shared drive.
Annual Affiliate Audit
Annual Affiliate Audits are completed in July/August every year, and the Mason Human Resources and Payroll office sends the audit notice with an attached spreadsheet of all COS Affiliates on file. The COS Office Manager is the main point of contact, and will reach out to departments to request information as needed.