Section Navigation: Policies and Procedures
- Academic Advisor Approval Hold/Return From Suspension
- Family Education Rights and Privacy Act (FERPA)
- Appeals Process
- Auditing a Course
- Change of Grade
- Course Elsewhere
- Credit Overload
- Final Exams
- Foriegn Language Exemption
- Graduate Course for Undergraduate Credit
- Late Add
- Leave of Absence and Re-Enrollment
- Non-Academic Withdrawals
- Reserve Graduate Credit
- Retroactive Add
- Return From Dismissal
- Selective Withdrawal
- Substitutions and Waivers
- Suspension Override
- Taking a Course for Credit Without a Grade
- Waiver of the Non-Western Culture Requirement
- Waiver of the Foreign Language Requirement
Students may request a withdrawal from coursework only in exceptional situations when third party verifiable documentation is provided. Please read the following carefully. If you still have questions, contact the College of Science’s Office of Academic and Student Affairs at firstname.lastname@example.org.
Withdrawal Is Allowed
- Medical Circumstances – Requests for withdrawals due to medical circumstances must be supported by relevant, dated medical documentation. The documentation must show a substantial medical change that arose unexpectedly after the drop period has ended. If a student is seeking a partial withdrawal, the student must show why the condition has affected that course (or courses) specifically. Otherwise, only a full withdrawal from all courses in a semester can be considered.
- Employment – Requests for withdrawals due to work-related reasons must be documented by the employer on company letterhead. Only unanticipated and unavoidable changes in employment that occur after the drop date and which result in a direct scheduling conflict with a course (or courses) will be considered. An increased or more stressful workload is not considered a valid reason to request a withdrawal (see the University Catalog under “Academic Load”). NOTE: No course may be dropped for work reasons after 12 weeks or 4/5 of the term have passed.
Note that partial withdrawals are rare and only approved when verifiable third party documentation is provided.
Withdrawal Is Not Allowed
- To avoid an unsatisfactory grade
- To correct enrollment errors on the part of the student (For more information, review “Changing Registration” in the University Catalog). Students are responsible for all courses in which they remain officially enrolled after the drop period has ended.
- When the withdrawal is retroactive: Once an academic term is completed, the course grade becomes part of the student’s permanent academic record. Requests for withdrawals after this time are considered retroactive withdrawals and are rarely approved.
- When the student has graduated: Withdrawals are not allowed for courses that have been applied to a completed degree. Once the degree has been conferred and the student has graduated, the transcript is sealed and not subject to alteration.
Instructors do not have the authority to withdraw students from classes.